There are clear legal requirements for the retention of historical business data. Unfortunately, the practical implementation of these requirements is difficult, and many of the recommended solutions – such as the continued operation of legacy systems as virtual instances – are expensive and often do not comply with applicable auditing requirements.
With Outboard DataFridge we offer you a tool-supported procedure for the cost-effective and legally compliant storage of your SAP and non-SAP systems and data – without the need for additional hardware.
Outboard DataFridge
OutBoard DataFridge is a lean solution for decommissioning legacy systems. It supports mass archiving and moves your obsolete data to a cost-effective storage solution – including legal hold, data destruction and flexible access to the data.
We recommend using cost-effective cloud-based offerings to store the data. However, DataFridge also supports other on premise and cloud platforms.
Your legacy data is accessible via an SAP user interface, making it easy for users to view their data. This allows you to search, display, export and analyze legacy data conveniently and at any time, for example in the event of a tax audit.
DataFridge also allows you to define individual retention rules depending on the document type. This means that data no longer required is automatically deleted from your system when the retention period is reached and your storage costs can be kept within reasonable limits.
Why you should decommission your legacy systems
The risk factor
Legacy systems are expensive to maintain and bring no business value. Because they are no longer supported, they increase your operational risks. There are no patches available to fix new issues, it is harder to recover from downtimes and there are less and less people who know how to deal with outdated technologies
Lack of resources
Legacy systems that are no longer supported require extra work and attention from your team, draining on your resources. Your specialists lose time on keeping those old systems running instead of working on their key projects. This is especially important if you are planning a migration to S/4HANA where you will need all hands on deck to drive the transformation.
GDPR and Legal Regulations
Legacy systems store personal data that need to be either deleted or made inaccessible due to GDPR. Implementing those regulations is especially difficult with outdated systems, and the easiest way out is to run decommissioning
Features and functions
- Data extraction from your legacy systems
- Storage of your legacy data on cost-effective storage media (e.g. data lakes in the cloud)
- Automatic deletion of data after expiry of retention periods
- “Legal hold” scenarios
- Legally compliant archiving
- Data browser for accessing all archive objects
- Support of WORM storage media
- Data keywording and classification during import
- Dashboards and analyses via SAP BW or 3rd party front-end solutions
Your Benefits
| Minimize risk Do not risk downtimes with technology that is no longer supported | Save on resources Minimize the effort of your Basis team | Implement GDPR Be prepared for audits by setting your own retention rules and legal holds. |
| User friendly Browse and display the legacy data in a familiar front-end. Your end users will not feel the difference | No extra systems needed Use your existing NetWeaver platform for decommissioning | Cut costs with a data lake Archive your data in a data lake and save up to 80% of storage costs |
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